Purchase Ordering System
Key guidance and training materials
All SWLPP member organisations have partnered with NHS Shared Business Services who provide the core Finance & Procurement system for each member Trust.
There are various resources and available to you on the Training Zone. We have selected some of the most used below.
Note - You will need to be connected to the NHS network to access the below resources
| Title |
Summary |
Last Modified |
| Raising a catalogue order QRG |
A quick reference guide for requisitioners describing how you raise a catalogue order on Oracle iProcurement. NB: You must be logged into the NHS network to view this document. |
May 2023 |
| iProc Non Catalogue Request QRG |
A quick reference guide for requisitioners describing how you raise a non-catalogue order on Oracle iProcurement. NB: You must be logged into the NHS network to view this document. |
May 2023 |
| R12 Receipting QRG |
A quick reference guide for requisitioners describing ho you raise a receipt against an order on Oracle iProcurement. NB: You must be logged into the NHS network to view this document. |
May 2023 |
| R12 Vacation Rules QRG |
A quick reference guide for requisitioners and approvers describing how you setup a vacation rule on Oracle iProcurement. NB: You must be logged into the NHS network to view this document. |
May 2023 |
| Title |
Summary |
Last Modified |
| VIDEO: Raising a catalogue order |
A short video for requisitioners describing how you raise a catalogue requisition on Oracle iProcurement. NB: You must be logged into the NHS network to view this video. |
May 2023 |
| VIDEO: Raising a non-catalogue order |
A short video for requisitioners describing how you raise a non-catalogue requisition on Oracle iProcurement. NB: You must be logged into the NHS network to view this video. |
May 2023 |
| VIDEO: Receipting an order |
A short video for requisitioners describing how you raise a receipt against an order on Oracle iProcurement. NB: You must be logged into the NHS network to view this video. |
May 2023 |
| VIDEO: Setting up a non-po vacation rule |
A short video for requisitioners and budget holders describing how you set up a non-PO approval vacation rule on Oracle iProcurement. NB: You must be logged into the NHS network to view this video. |
May 2023 |
| VIDEO: Setting up a vacation rule |
A short video for requisitioners and budget holders describing how you set up a vacation rule on Oracle iProcurement. NB: You must be logged into the NHS network to view this video. |
May 2023 |
SBS run monthly webinars to support new users to the system or those that have some outstanding questions. They normally run on the second Wednesday of the month. Click on the links below to register your attendance.
| Title |
Summary |
Last Modified |
| WEBINAR: Ordering from the catalogue using Oracle |
A monthly webinar to support new requisitioners with raising their first catalogue requisitions on Oracle iProcurement. This webinar runs monthly normally on 2nd Wednesday of the month. Click on the link to register your place. |
May 2023 |
| WEBINAR: Ordering goods and services non-catalogue using Oracle |
A monthly webinar to support new requisitioners with ordering goods and services that are not available in the catalogue on Oracle iProcurement. This webinar runs monthly normally on 2nd Wednesday of the month. Click on the link to register your place. |
May 2023 |
| WEBINAR: Receipting goods and or services using Oracle |
A monthly webinar to support new requisitioners with receipting goods and services on Oracle iProcurement. This webinar runs monthly normally on 2nd Wednesday of the month. Click on the link to register your place. |
May 2023 |
| WEBINAR: What are notifications and how to deal with them |
A monthly webinar to support new users with understanding notifications on Oracle iProcurement. This webinar runs monthly normally on 2nd Wednesday of the month. Click on the link to register your place. |
May 2023 |
| Title |
Summary |
Last Modified |
| R12 Vacation Rules QRG |
A quick reference guide for requisitioners and approvers describing how you setup a vacation rule on Oracle iProcurement. NB: You must be logged into the NHS network to view this document. |
May 2023 |
| Approving Requisitions QRG |
A quick reference guide for budget holders describing how you approve a requisition on Oracle iProcurement. NB: You must be logged into the NHS network to view this document. |
May 2023 |
| Non PO Invoice Approval QRG |
A quick reference guide for budget holders describing how you approve an invoice not matched to a purchase order on Oracle iProcurement. NB: You must be logged into the NHS network to view this document. |
May 2023 |
| Title |
Summary |
Last Modified |
| VIDEO: Setting up a non-po vacation rule |
A short video for requisitioners and budget holders describing how you set up a non-PO approval vacation rule on Oracle iProcurement. NB: You must be logged into the NHS network to view this video. |
May 2023 |
| VIDEO: Setting up a vacation rule |
A short video for requisitioners and budget holders describing how you set up a vacation rule on Oracle iProcurement. NB: You must be logged into the NHS network to view this video. |
May 2023 |
| VIDEO: Approving a requisition |
A short video for budget holders describing how you approve a requisition on Oracle iProcurement. NB: You must be logged into the NHS network to view this video. |
May 2023 |
| VIDEO: Rejecting a requisition |
A short video for budget holders describing how you reject a requisition on Oracle iProcurement. NB: You must be logged into the NHS network to view this video. |
May 2023 |
SBS run monthly webinars to support new users to the system or those that have some outstanding questions. They normally run on the second Wednesday of the month. Click on the links below to register your attendance.
| Title |
Summary |
Last Modified |
| WEBINAR: What are notifications and how to deal with them |
A monthly webinar to support new users with understanding notifications on Oracle iProcurement. This webinar runs monthly normally on 2nd Wednesday of the month. Click on the link to register your place. |
May 2023 |
If you need further training, help or support, there are many resources available on the SBS Training Zone.
You can also get support from the Systems & Data Team at SWLPPS by raising a support ticket. Please provide as much detail as possible about your enquiry and a member of our team will get back to you.